Event Coordinator - Internship

• When

  February 2025 16 - 26 weeks 32 - 40 hours per week
• Where

  Swatar Malta Malta
• Education levels

  Upper secondary education Post-secondary non-tertiary education Short-cycle tertiary education Bachelor’s or equivalent level Master’s or equivalent level Doctoral or equivalent level
• Internship types

  Internship
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• Salary

  See salary remark

  Unpaid

INTRO

You love to meet new people, put a smile on their faces, and help them feel part of something! 🔗 You are definitely a people person, but you are also organised, clever, curious, and interested in learning about event dynamics and organisation. Ultimately, you are a doer, multi-talented, flexible, and possess various interests, passions, and skills! Does this sound like you? 🌟

ABOUT US

English Café Malta is an event organiser (we are not a bar!) that has been organising a wide variety of regular and special events for the international community in Malta since 2014! 🎉 Our mission is to help people connect, have fun, and grow. As one of the leading names in Malta’s events industry, we bring energy, passion, and dynamism while maintaining a reputation for being organised, reliable, and effective. Our team is international, young, open-minded, and friendly, fostering a welcoming environment for all. 🌍

Activities

The internship consists of two key areas: Event Operations (the on-site action during events) and Lateral Projects (the behind-the-scenes work). Below is a list of the primary responsibilities (though additional tasks may be added or adjusted as needed).

Event Operations

🎈 Setting up and closing down materials before and after the event

💵 Welcoming guests, managing registration, data collection, and payments

🤝 Introducing guests and matching them in social groups using our connection formula

📸 Capturing event photos/videos and creating stories for social media

🎤 Coordinating special activities like games, karaoke, and competitions

👣 Supporting and leading our excursions

👑 Coordinating, managing, supporting, and training the team

🧠 Resolving issues with guests, venues, and partners, including reporting and assessment

Lateral Projects (assigned based on the company’s needs, as well as your skills and preferences)

🗄️Admin: material management, purchasing, data analysis, intelligence, data & competition analysis, event transport booking, secretarial, platforms & ticketing management, accounts & bookkeeping.

🚪Recruitment: screening CVs, scheduling & conducting initial interviews with new applicants, HR files management

👑HR-Management: induction & training. roster creation, assessment, disciplinary & policies

🤝Partners: Meeting partners, communication, presentation B2B, finding new collaborators

💬Communication: answering emails, messages, comments in social media, whatsapp groups, FB groups management, community management

📱Content Marketing: reels and stories creation, organising, choosing, editing and scheduling content for our social media, performance analysis, drone & camera management

🎨Creative: artworks creation (e.g. event covers, fliers, info sheets), copywriting (e.g.text for events)

💻IT & Digital Marketing: website management & updates, SEO, Google & Meta ads, newsletter

🚀New events/projects: planning and coordinating new events, projects, policies, systems, guidelines

*🗝️ LEADERSHIP ROLES: For highly motivated and capable interns, there may be an opportunity to step into an Event Team Leader and/or Department Leader role after gaining sufficient experience. This unique opportunity, (despite still being supported by your mentor in a supervised environment), allows you to develop real managerial and project management skills through delegation and instructing junior interns—tremendously enhancing your professional growth.

Preferred profile

REQUIREMENTS

🌟 Outgoing, extroverted, and energetic personality

🤗 Friendly, empathetic, and customer service-oriented

🗣️ Strong communication skills

🤝 Team player

✔️ Organized, reliable, and efficient

💡 Proactive, assertive, with a problem-solving approach

📚 Ambitious, eager to learn, and open to feedback

💬 English level of at least B2, preferably

🌐 Knowledge of additional languages is a plus

👍 Previous experience in a face-to-face customer interaction role is a plus

CONDITIONS

📆 LENGTH: Able to commit for at least 3-4 months, preferably 5-6 months or more (priority is given to candidates with longer commitments).

⏰ WORKING HOURS: 40 hours per week, divided approximately as 20 hours at events (around 4 days per week on average) and 20 hours on lateral projects. This distribution is flexible and may be rebalanced as needed.

👌🏻 FLEXIBILITY: Flexible rotating schedule, which may include some Saturdays and Sundays.

📌 EVENT OPERATIONS: Held at our event venues, primarily in the central areas of Malta (Sliema & St. Julian’s), typically in the evening (approx. 19:00-23:00) apart from excursions.

💻 LATERAL PROJECTS: Generally coordinated remotely and scheduled in the morning or afternoon.

🔄 ADAPTABILITY: Willingness to embrace a high level of flexibility and adaptability (a key element in the dynamic event industry).

🎓 UNPAID INTERNSHIP: Most of our interns apply for an Erasmus scholarship (or equivalent) through their university or use personal funds to undertake this learning experience.

What we offer

🌍 Gain practical experience with Malta’s number 1 leading international community builder.

📈 Enjoy a growth-oriented environment with high trust, meaningful responsibilities, and feedback.

⚡ Work in a dynamic, multi-faceted setting—ideal if you’re ambitious and eager to learn.

💖 Join a mission-driven team where work and passion are one and the same.

🚪An open-door policy and mentorship program, where you can always voice your opinion and ideas.

🎉 Be part of a fun, friendly, and young international team with many opportunities to meet people.

🏠 We’ll help you navigate your housing search to get settled in Malta.

🥤 Enjoy discounted or free drinks and food while on duty.

🎟️ Access all our popular events for free.

🎯 By the end of the internship, a strong boost in soft skills (leadership, communication, organisation), hard skills (from lateral projects), and a solid understanding of the event industry and how business systems work together.